# FDE Systems

FDE Systems builds field operations and business process automation for contractors and operations-heavy field teams.

The core idea is simple: many contractor businesses lose time between the jobsite and the office. Field data starts in texts, calls, photos, portals, spreadsheets, calendars, and handwritten notes. Office staff then has to clean it up for scheduling, payroll, inspections, vendor tracking, approvals, and reporting.

FDE Systems helps find those manual workflow leaks and turn them into office-ready processes.

## Who FDE Systems Helps

FDE Systems is built for contractor and field service businesses with real operational handoffs:

- Owners and founders who need visibility into field operations.
- Operations managers who want fewer manual admin loops.
- Project managers who need cleaner job, crew, and inspection coordination.
- Office managers who handle timecards, payroll review, employee records, vendor documents, and follow-ups.
- Field teams whose daily work creates information that must reach the office accurately.

Typical target businesses include general contractors, plumbing companies, HVAC companies, electrical contractors, roofing companies, specialty trade contractors, and service businesses with crews, jobs, timecards, vendors, and inspections.

## Main Workflows

### Crew Scheduling Automation

FDE Systems can help automate crew planning across jobs, locations, roles, cost codes, shifts, and daily schedules. The goal is to reduce coordination through texts and manual spreadsheet updates.

### Inspection Tracking Automation

Inspection tracking workflows can monitor status changes, assigned times, calendar updates, reminders, and alerts before missed inspection windows turn into job delays.

### Clock In / Clock Out and Payroll Export

Time workflows can support live punch-clock activity, break reminders, exception flags, manager approvals, compliance checks, and payroll-ready Excel or CSV export.

### Vendor Document Management

Vendor workflows can track onboarding, documents, COI expiration, approval status, job history, notes, and reminders. This helps reduce forgotten follow-ups and manual document checks.

### Operations Dashboards

Dashboards can bring jobs, crews, inspections, vendors, approved hours, exceptions, payroll status, reminders, and activity history into one operating view.

## How Engagements Start

FDE Systems usually starts with one messy workflow instead of a large software rollout.

The first step is to map the workflow, identify the bottleneck, and decide what should be automated first. A focused automation sprint can then build one practical workflow around inspections, crews, vendors, timecards, payroll review, or another high-friction handoff.

## Positioning

FDE Systems does not lead with abstract AI claims or generic software consulting. The focus is operational: finding where a company loses time, misses updates, repeats manual work, or depends too much on one person remembering the next step.

The intended outcome is less office cleanup, cleaner handoffs, better visibility, and fewer manual loops between field teams and office staff.

## Contact

Website: https://fdesystems.com/

Email: info@fdesystems.com

Booking: https://calendar.app.google/dJwz7hNwDeMtRn9s8

LinkedIn: https://www.linkedin.com/in/oleg-ruban-b569b7410/